2013-2014 Executive Board
Melody Shekari, President
Victoria Pinto, Vice President
Megan Yardley, Director of HSC
Timeline for 2013-2014 Executive Board (deadlines)
February 11, 2013, 5-6pm in TCC 224: Executive Board Positions Information Session.
March 4, 2013, 5PM, Deadline to Run for an Elected Executive Board Positions with a completed Intent to Run Form(here).
March 4, 2013, 6-8PM Special Elections Meeting in the Radisson Ballroom: Election for the President, Vice President, and Director of HSC for 2013-2014.
March 10, 2013, midnight: Deadline to Run for a Selected Executive Board Positions with a completed Intent to Run Form(here).
March 25, 2013, 6-8pm Senate Meeting.
- By April 1, 2013: Slate of nominated candidates will be sent to Senators.
- April 8, 2013: Deadline for Senators to question or pull any nominated candidates.
- April 15, 2013: Deadline for Elections Committees to respond to Senator Concerns and send Senate the final Slate.
- April 22, 2013: Confirmation of Executive Board nominations by the Senate.
Please be sure to read and understand all duties and responsibilities in the Bylaws: ( Please note that for "Communications Chair" position, web-technology background is very desirable !!!! )
4.4 Selected Positions
The following executive board positions are selected:
- Director of Finance
- Director of Elections and Recruitment
- Director of Social Programming
- Director of Community Service and Special Events
- Director of Communications
- Director of Public Relations
- Director of Academic Affairs
- Director of Campus Affairs
- Director of Diversity and Equity
For eligibility requirements, see 4.2.1. An individual who runs for the President, Vice President, or Director of Health Science Campus, but does not win the election may run for a maximum of two positions that undergo the selection committee process.
Structure Selection Process
The selected positions will undergo an interview process with a selection committee that includes five out of seven of the following individuals:
- Outgoing President
- Incoming President
- Outgoing Vice President
- Incoming Vice President
- Outgoing Executive Board member who holds the position. If the outgoing Executive Board member is running for his/her position again (i.e. as an incumbent), then another Executive Board member must serve in the incumbent’s place. An Executive Board member may only serve on a maximum of two selection committees.
- 2 senators from the position’s committee who are not running for any leadership position for the following year. In the event that a senator from the outgoing committee is not available, then any senator can serve on the selection committee. A senator may only serve on a maximum of two selection committees.
- A representative from the Office of Campus Activities as an impartial observer, who will therefore not have a vote within the selection committee
There will be one selection committee for each Executive Board position outlined in Section 4.4.1. The selection committee will arrange a time to meet for several hours and will interview each candidate for the Executive Board position. When the selection committee has finished interviewing every candidate, the Outgoing President will lead the committee in voting. Each member has one vote and will vote for the candidate they felt was most qualified for the position.
In the case of a tie, a run-off will commence between the candidates with the most votes. The selection committee will rank the remaining candidates and present the committee’s nominee as well as the candidate ranked second. At the April Senate meeting, the nominees will be confirmed by the Senate by a simple majority vote.
The slate of nominees will be emailed ahead of the Senate meeting and senators will have one week to express any concerns regarding the nominees via email to the outgoing Director of Elections & Recruitment or Vice President before the confirmation meeting. The Director of Elections & Recruitment or Vice President will forward the concerns to the selection committee. The selection committee will address the senator’s concerns within 48 hours of receiving the concern via email. If the senator’s concerns have not been adequately addressed, then the senator can “pull” a nomination and present their concerns to the Senate during the confirmation meeting with advance notice via email to the Director of Elections & Recruitment or Vice President at least one week ahead of the confirmation meeting.
4.4.4 Mid-Year Vacancy
In the case that the selection committee’s nominee leaves or is removed from their Executive Board position, the second place candidate will undergo a confirmation process by the Senate.
If the second place candidate is no longer available or interested in the position, then a selection committee will be created consisting of 2 executive board members, a member of the vacant Executive Board member’s committee, and a member of the Office of Campus Activities (no vote). The nominee will be confirmed at the next Senate meeting.
Flow of Confirmation Meeting:
All nominees are required to attend the confirmation meeting and will present a 2-minute talk followed by a maximum of 3 questions.
All nominees who have not been “pulled” by a senator will be automatically slated and the senate will vote “yes” or “no” for the slate.
If a nominee has been “pulled,” a Pro/Con (maximum 3 such iterations, ending in a Pro) can commence for the nominee. A vote will commence with a simple majority required.
In the event that nominee is not confirmed by the senate, the second place nominee for the position will present a 2-minute talk followed by a maximum of 3 questions.
The nominee and the second place nominee will leave the room and a Pro/Con session can commence in the senate (maximum 3 such iterations, ending in a Pro).
The senate will then vote between the nominee and second place nominee, with a simple majority required to determine the candidate.
Guidelines for Revised Elections Procedure
1. In order to ensure diversity among the representatives on the Executive Board, no more than three Executive Board members may come from a single school (or in the case of the Dornsife College, a single department).
2. In order to encourage new students to run for a position, an Executive Board member may only remain in the same position for 2 years, with a maximum of 3 years of service in any Executive Board capacity altogether.
3. The selection committees will be composed of senators and Executive Board members from different departments and schools. No more than 3 members of the selection committee should come from a single school (or in the case of the Dornsife College, a single department).
4. A representative from the Office of Campus Activities should be present at all selection committee meetings. Their role is to serve as an impartial observer during the selection committee meetings. They do not have a vote on the selection committee.
5. Every member of the selection committee has an equal vote, regardless of their status as an Executive Board member or senator. [I still have to figure out exactly how the voting will take place within the selection committees and I welcome suggestions for how to go about this].
6. All information, correspondence, and opinions will remain confidential within the selection committee. Selection committee members are not allowed to publicly support or campaign for any of the candidates.
7. In the event that none of the senators currently serving on the committee assigned to the Executive Board Member are able to attend selection committee meetings, (i.e., that none of the senators on Alumni Relations Committee are available to attend the selection committee meetings for the Elections & Recruitment Director), then any GSG senator can take their place.
8. Senators can serve on a maximum of two selection committees. The incoming and outgoing President and Vice President must serve on each selection committee. Other Executive Board members can serve on a maximum of two selection committees.
Email firstname.lastname@example.org with questions or drop by GSG Office to meet other officers.
Elections Procedure - for President, Vice President & Director of Health Science Campus
The elections procedures are being revised by the Director of Elections & Recruitment and will be voted on by the senate in February 2013. The Intent to Run Form (here) will remain the same and all candidates will be updated regarding the results of the senate's vote.
GSG Senators, representing various educational graduate departments/schools of USC are the "voters" who vote to elect the Executive Board. The names of GSG Senators are given here.
Election will take place in the order given in Section 4.2 of GSG Constitution. i.e.
- Vice President.
- Director of Health Sciences Campus.
For example, for the first position (say President) the candidates will be called upon (in alphabetical order, last name) to give a two minutes speech; followed by maximum of three questions from the Senators. After that the candidate will be asked to leave the room and wait outside. Once the candidate goes outside, the Elections & Recruitment will ask if someone wants to SECOND the said candidate. The "Seconding person" can give a short speech of about one minute also (optional). SECONDING is mandatory. Therefore, candidates should ask either a sitting Senator or any other graduate student to SECOND them beforehand i.e. to be present at the Elections meeting and do the SECONDING when asked by the Elections & Recruitment . After this if someone wants to give a PRO or CON statement for the candidate, they can do so. Each CON has to end with a PRO. A maximum of three such iterations are allowed.
The same procedure will be repeated for each Candidate for a specific position.
When all candidates are done, then (with the candidates outside the room), secret balloting will take place (either with clickers or with hand-written votes). When all the votes are counted (clickers) or collected (paper vote), then the candidates will be allowed to come in to the room, and the winner will be announced for that position.
At this stage, election for the second position will start, with the same procedure as given above.
Those candidates who do not get elected to the position of their first choice will tbe given the option if they want to run for a second position, according to the hierarchy given above. For example, if someone is running for the position of President, and does not get elected, they can opt to run for any other position down the list. This option can only be exercised ONCE.
Elections for President, Vice President, and Director of the Health Science Campus on Monday March 4th, 2013 from 6-8PM
This is the official call for candidates for the 2013-2014 Graduate Student Government (GSG) Executive Board. These are year-long, paid positions that may only be filled by graduate students that will be enrolled during the 2013-2014 academic year. The board is responsible for leading the Senate for GSG and for implementing all GSG policies. The duties of the officers are described in the Constitution and the Bylaws (see specifically Bylaw Sections 1 and 4.8), and additional information is available on the GSG website. To get a better idea of the commitment involved and to ask any questions, don't hesitate to contact any of the current Executive Board members ( this page). We will also be holding an Information Session on February 11, 2013 from 5-6pm in TCC 224.
1. It is ok to print fliers, distribute them on campus (in schools and departments and other places) - it is also ok to distribute videos and other promotional items. GSG funds may NOT be used for anyone's campaign.
2. It is ok to contact individual senators - however, candidates may NOT use the GSG listserv or the GSG Senator Google group to campaign. They may NOT post contents on the newsletter or on the website. Fliers or posters may not be posted in the GSG office on HSC or UPC.
3. Sitting E-board members who are not running are not allowed to help any candidates with their campaign. Sitting E-board members who are running are allowed to campaign for themselves, but not for other candidates.